Intake on-the-Go lets your team capture client data from anywhere — and lets participants complete their own intake forms online. All submissions land in one centralized database.
A Case Manager app for staff and a Client Portal for participants — working together seamlessly.
The staff-facing tool that lets your team capture and manage client intake data from anywhere.
Participants complete their own intake forms online — no app download required for web access.
From sign-up to first intake — you can be running in 5 minutes.
Your organization signs up and receives a unique org code and Airtable template.
Case managers download the app and connect it to your Airtable database.
Share the Client Portal link and org code with participants.
All submissions — staff or client — land in one centralized database.
Use the OCR camera to digitize any existing paper intake forms on the spot.
Start small and scale as you grow. The Client Portal is always free for participants.
Ideal for small programs and pilot projects. Includes core intake features and Airtable integration.
Get StartedFor growing organizations managing multiple programs. Advanced reporting and priority support.
Get StartedFor large agencies and multi-site operations. Custom configuration, onboarding, and SLA support.
Contact UsAll plans include a free Airtable template to get started immediately.
Follow these steps to get your organization up and running.
Visit the Airtable template link and click "Use Template" to copy the pre-configured Clients table into your Airtable workspace.
In Airtable, go to your Account settings and generate a Personal Access Token with read/write access to the Clients base.
Search "Intake on-the-Go" on Google Play or visit intake.aohministry.org. Select "I'm an Organization," enter your org code, and connect your API key.
Give participants the link client.aohministry.org and your organization code. They can complete their intake form on any device.
All submissions appear in your Airtable Clients table. Review, assign case managers, and begin serving your clients.
Watch a quick walkthrough of the full setup and workflow.
Get your organization set up in minutes. No credit card required to start.